Administrator Guide 2017
Why use magic5

magic5 offers complete flexibility, allowing forms to be tailored to any requirement and allowing exactly the right information to be collected with validation and navigation to encourage accurate and comprehensive data in real-time. This makes it difficult to categorise or pigeon hole but the following examples of real examples of the current users should help:

Food hygiene and health and safety

 Completion of health and safety audits and risk assessments at restaurants and food production and distribution outlets. Automated scoring of audits. Office-based editing of audits and release to customers. Customer login to view audits.

Construction

 Completion of worksheets detailing work performed and installations made. Automatic pricing of work, both for the customer and for any “piece work” users. “Start of day” procedures for health and safety checks and method statements. Recording of timesheet information, driving hours and overtime. Generation of spreadsheets arising from worksheets, along with photographic evidence. GPS plotting of photos. Recording of toolbox talks. Customer signoff of day worksheets.

Biosciences

 Completion of pre-project kit lists and site requirements. Generation of complex customer-facing documentation as PDFs. Project acceptance and acknowledgement by engineers. Recording of work undertaken on site along with customer sign-off. Generation of project documentation.

Vehicle hire

 Allocation of delivery and collection jobs to drivers. Graphical recording of vehicle damage, specific to make and model of vehicle. Checklists of vehicle equipment and fuel levels. Calculation of damage costs. Roadside payments. Driver timesheets and activity logs. Interface with back office, customer-facing systems.

Vehicle repair

 Estimates and invoices for vehicle repairs. Price lists varying for customers. Conversion of estimates to invoices for authorized work. Customer sign-off. Export of sales invoices and purchase invoices for Sage.

Plumbing and leak repairs

 Central planning and dispatch of jobs to engineers. Record of on-site survey and repair information. Generation of PDF report for clients. Associated risk assessments. Vehicle audit. Graphical, “drag and drop” planner.

Heating, ventilation and air conditioning systems

 Allocation of callouts, installations, projects and servicing via multiple, geographic and work-related planners. Job sheets containing hours, repair details, customer sign off and risk assessments. Automatic generation of repeat visits. Drag and drop amendment and re-allocation of jobs via graphical planner.